CEU information for organizations

Many LivingWorks trainers belong to organizations or agencies. An organization can help with the process of providing continuing education credits by providing administrative support to its trainers. This can advance the professional development goals of the agency’s employees and partners in addition to helping generate interest in trainings among credentialing professionals. The FAQ below provides additional information for organizations interested in applying to provide continuing education credits through their trainers.

Most professional organizations will accept the following documentation in support of granting continuing education credits for your training programs:

  • Completed application form for the organization you are hoping to serve.
  • Names and professional credentials of the trainer or trainers (some organizations may want their resume or vitae).
  • Workshop overview document for each workshop or presentation, which includes:
  1. Course description
  2. Course content
  3. Course outline including contact hours
  4. Course learning objectives
  5. Course outcomes
  6. Texts and instructional resources
  7. References

A template for these items is available for download. Credentialing boards and professional organizations will require you to keep this information on file for periodic auditing as an ongoing continuing education provider. Some trainers apply to grant credits for each workshop they deliver and turn in this information each time.

When providing continuing education, you are required to maintain the following information about the participants to whom you award hours: 

  • Date and location of training
  • Name of participant
  • Contact information for participant
  • Type of license and number

A standard template for keeping track of this information is available for download from the CEU page.

You will need to contact the professional organization in question to find out how they count contact hours. There are three commonly used methods:

Method One

Higher education counts an hour as 50 minutes’ contact and 10 minutes’ break. 10 hours equals 1 credit hour or CEU. 

Here is how the ASIST workshop is counted according to this method:
Day 1 morning: 220 minutes
Day 1 afternoon: 160 minutes
Day 2 morning: 213 minutes
Day 2 afternoon: 165 minutes
Total: 758 minutes
758 divided by 50 minutes would be 15 contact hours. If you were offering higher education credits or CEUs, the course would be worth 1.5 credit hours or 1.5 CEUs.

Here is how the safeTALK workshop is counted according to this method:
Part one: 85 minutes
Part two: 80 minutes
Total: 165 minutes
160 divided by 50 minutes would be 3.2 contact hours. If you were offering higher education credits or CEUs, the course would be worth .33 credit hours or .33 CEUs.

 

Method Two

Some professional organizations count all time spent in the workshop, including short breaks but excluding the lunch break. Totals are measured in hours of continuing education.

Here is how the ASIST workshop is counted according to this method:
Day 1 morning: 220 min. (contact) + 20 min. (breaks) = 240 min. (4 hours)
Day 1 afternoon: 160 min. (contact) + 20 min. (breaks) = 180 min. (3 hours)
Day 2 morning: 213 min. (contact) + 30 min. (breaks) = 243 min. (4 hours)
Day 2 afternoon: 165 min. (contact) + 15 min. (break) = 190 min. (3 hours)
Total: 758 min. (contact) + 85 min. (breaks) = 843 min. (14 hours)
843 divided by 60 minutes would be 14 hours of continuing education.

Here is how the safeTALK workshop is counted according to this method:
Part one: 85 min. (contact) + 15 min. (break)
Part two: 80 min. (contact)
Total: 165 min. (contact) + 15 min. (break) = 180 min. (3 hrs) 
180 divided by 60 minutes would be 3 hours of continuing education.

 

Method Three

Some professional organizations do not count breaks as part of the time provided. The totals are measured in hours of continuing education.

Here is how the ASIST workshop is counted according to this method:
Day 1 am: 220 min. (contact) + 20 min. (breaks) = 240 min. (4 hrs)
Day 1 pm: 160 min. (contact) + 20 min. (breaks) = 180 min. (3 hrs)
Day 2 am: 213 min. (contact) + 30 min. (breaks) = 243 min. (4 hrs)
Day 2 pm: 165 min. (contact) + 15 min. (break) = 190 min. (3 hrs)
Total: 758 min. (contact) + 85 min. (breaks) = 843 min. (14 hrs)
758 divided by 60 minutes would be 12.6 hours of continuing education.

Here is how the safeTALK workshop is counted according to this method:
Part one: 85 (contact) 15 (break)
Part two: 80 (contact)
Total: 165 minutes (contact) + 15 (break) = 180 (3 hrs)
165 divided by 60 minutes would be 2.75 hours of continuing education.

There are several benefits to having an agency, organization, or institution of higher education as your provider of continuing education:

  1. Fees for these organizations are sometimes lowered or waived by licensure boards
  2. These organizations often have the infrastructure to keep up with the documentation necessary to provide continuing education credits, including records of trainings, participants, trainer credentials, feedback, and evaluations
  3. These organizations are able to more easily manage continuing education for multiple professional groups or licensure boards